Digital Driver Qualification Files That Keep You Audit-Ready
Track every expiration, alert you before deadlines, and pull up any driver’s file in seconds.
Up to $16,000 in fines per DQF violation.Your system should catch problems before an auditor does.
Trusted by 500+ fleets managing 12,000+ drivers — always audit-ready
The DOT doesn't care about your filing system.
They care about compliance. And when they show up, every missing document costs you money.
Paper fails you
Files get lost. Folders go untouched for months. When an auditor asks "where's the MVR for this driver?" — you're digging through a filing cabinet while the clock ticks.
Expirations surprise you
Medical cards expire. MVRs come due. Spreadsheets and sticky notes don't remind you — and by the time you notice, your driver's been non-compliant for weeks.
Audits cost you
Fines up to $16,000 per violation. And every missing document is a separate violation. You won't know which driver is missing what until the auditor tells you.
Every document. Every driver. One system.
Stay organized, catch expirations early, and be audit-ready.
FMCSA DQF Checklist
Every required document, tracked automatically. Employment applications. Medical cards. MVRs. Road tests. Drug testing. You’ll never wonder what’s missing.
- All required Part 391 document types tracked
- Completion percentage per driver
- Missing document alerts
See every driver’s compliance status at a glance
Green means complete. Red means action needed.
Automatic Expiration Alerts
30 days before a document expires, you know. 14 days, 7 days, 3 days. You’ll know about every upcoming expiration well before it becomes a problem.
- Email and SMS notifications
- Notify driver and safety manager
- Auto-send upload links to drivers
Alerts before anything expires
30, 14, 7, and 3 days — configurable per document type.
Driver Self-Upload Portal
Stop chasing drivers for documents. Send them a secure link, they upload from their phone. You get notified when it’s done.
- Secure upload links via email/SMS
- Mobile-friendly camera upload
- Automatic reminders if not uploaded
Drivers upload from their phone
Send a link. They snap a photo. Done.
Instant Audit Reports
Auditor at the door? Generate a complete compliance report in seconds. Print, email, or share digitally. No more digging through files.
- One-click compliance summary
- PDF export with all documents
- Full audit trail with timestamps
Complete report in seconds
Every driver, every document, one click.
Set it up once. Stay organized from day one.
No training required. No IT department. If you can use email, you're set.
Add your drivers
Import from spreadsheet or add manually. Name, license number, hire date. That's all you need to start.
Upload documents
Drag and drop existing files. Or send upload links to drivers and let them do it. We'll organize everything automatically.
We handle the reminders
Expiration alerts. Missing document notifications. Compliance summaries on demand. You run your fleet — we make sure nothing slips.
Questions? We've got answers.
You hand them a tablet or print a report. Every driver file is accessible in seconds. Filter by driver, document type, or expiration date. Generate a complete compliance summary with one click. While other carriers scramble through filing cabinets, you’ve already pulled up every file they need.
15 minutes to add your first driver. Import your driver list from a spreadsheet, or add them manually. Upload existing documents by drag-and-drop. Most fleets are fully set up within a day—even with 50+ drivers.
Scan or photograph them. Upload to the right driver, mark the expiration date, done. We accept PDFs, images, even camera phone photos. Your paper files become searchable digital files in minutes.
Yes—and they should. Send them a secure upload link via email or SMS. They snap a photo of their medical card, upload it, you get notified. No more chasing drivers for documents. No more waiting until they’re back in the office.
Automatic and configurable. Choose when to be notified: 30 days, 14 days, 7 days, 3 days before expiration. Alerts go to you, the driver, or both. You’ll know about every upcoming expiration well before it becomes a problem.
256-bit encryption. Your files are stored on secure, encrypted cloud servers with automatic daily backups. Unlike paper files, your data can’t be destroyed in a fire, flood, or office move.
That’s exactly when you need this. With 100 drivers, you’re tracking 1,500+ documents with various expiration dates. Doing that manually is a full-time job. Our system handles it automatically—and tells you exactly who needs attention and when.
Stop Chasing Paper.
Start Every Audit Ready.
Every driver file organized, every expiration tracked, every document one click away.
Start 14-day free trial