Upload your PDF.
Get it signed. It files itself.
Turn any PDF into a signable document — policies, contracts, leases, consents. Drivers e-sign from their phone with no app and no account, and the signed copy files itself into the right driver qualification file, audit trail included.
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An unsigned policy is a missing record.
The drug and alcohol testing policy isn’t optional paperwork. Under 49 CFR §382.601(d), every driver has to sign a statement certifying they received it, and you have to keep the original signed certificate. Not having it is a recordkeeping violation: $1,584 for each day it continues, up to $15,846.
Your own documents carry a different risk: work policies, employment agreements, lease agreements, handbook receipts. Unsigned, they prove nothing on the day you need them to.
Any PDF becomes a signable document in three steps
No new software for your drivers to learn. No printing, scanning, or chasing.
Build your template
Upload the PDF you already use — a policy, agreement, or lease. Drag signature and text fields onto it in the builder. Save it once, reuse it for every driver.
Send it for signing
Pick the signers — the driver alone, or driver plus a countersigner. Driver details pre-fill automatically from records you already keep. Each signer gets a secure email link and signs from any phone. No app, no account.
It files itself
When the last signature lands, the final PDF is generated, everyone gets a copy by email, and the document is filed under the right driver — with an audit certificate attached.
Every document your drivers have to sign
If it's a PDF and it needs a signature, it works here.
Drug & Alcohol Testing Policy
Required reading for CDL drivers under 49 CFR Part 382. Send it, get the signed acknowledgment back, keep the proof on file.
General Work Policy
Your own company rules — signed by every driver, stored with their file, ready to show if it's ever questioned.
Employment Agreements
Offer letters and contracts, signed before day one — by the driver and countersigned by you.
Vehicle Lease Agreements
Owner-operator lease agreements — signed by the driver, countersigned by you, kept with their file.
Handbook & Safety Receipts
Handbook acknowledgments and safety-manual receipts — collected once, never lost in a glovebox.
Any Custom Form
Consents, checklists, receipts — upload the PDF, drag your fields, and it's a signable template.
New policy? The whole fleet signs it this week.
Bulk send one document to every driver at once. Signatures stream back on their own — and anyone who stalls gets an automatic reminder instead of a phone call from you.
The signature is the easy part.
The filing is the point.
DocuSign and other generic e-sign tools stop the moment the PDF is signed — you still download it, rename it, and put it in the right driver's folder. And nothing warns you when a required policy sits unsigned. Here, the signed document already knows where it belongs.
- Filed under the right driver automatically — every signed document appears on that driver's page, next to their qualification file.
- Part of the onboarding checklist — attach a template to any DQF category and it's collected while the driver is being onboarded, not chased afterward.
- Pre-filled from records you already have — driver name, date of birth, address, phone fill in from your data instead of being typed again.
- Works before and after hire — collect a document during the online application, or send it for signature after hire. Your choice, per document.
Multi-signer
Sequential or parallel signing, with countersigning built in.
Automatic reminders
First nudge after 3 days, then every 5 — up to 3 reminders, hands-free.
Audit certificate
Who signed, when, from what IP and device — attached to every completed PDF.
Bulk send
New policy? Send it to the whole fleet at once and watch the signatures come in.
In-person signing
Driver in your office? Hand them the screen and collect the signature on the spot.
Decline & expiration
Signers can decline with a reason; unsigned documents expire automatically instead of sitting open.
A signature tool signs. This one files.
DocuSign is great software — for every industry except yours. It collects the signature and leaves the compliance work to you. This was built for trucking.
| DocuSign & generic e-sign tools | DOTDriverFiles | |
|---|---|---|
| Reusable PDF templates | ✓ | ✓ |
| Sign from a phone, no account | ✓ | ✓ |
| Pre-filled with driver data | — | ✓ From records you already keep |
| Files itself into the driver's file | — Download & re-file by hand | ✓ Automatic |
| Part of the DOT onboarding checklist | — | ✓ Attach to any DQF category |
| Bulk send to the whole fleet | Varies | ✓ Built in |
| Lives where your compliance lives | — Separate subscription, separate tab | ✓ Same platform as your DQFs, MVRs & PSPs |
Your first document can be signed today
Create your account, upload a PDF, drag two fields, hit send. The signed copy — and the audit trail — will be waiting in the driver's file.
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Questions fleets ask us
Yes. Electronic signatures are recognized under the federal ESIGN Act, and FMCSA regulations (49 CFR 390.32) permit electronic records and signatures wherever the safety regulations require them. Every completed document comes with an audit certificate recording who signed, when, from what IP address and device.
No. They get an email with a secure link, open it in their phone’s browser, fill in their fields, and sign with their finger. There’s also an in-person signing mode for when the driver is standing in your office.
Any PDF you already use: drug and alcohol testing policies, general work policies, employment agreements, vehicle lease agreements, handbook receipts, custom consents. Upload the PDF once, drag signature and text fields onto it, and it becomes a reusable template.
Yes. Add as many signers as the document needs, in sequence (one after another) or in parallel (everyone at once). Countersigning is built in — a lease agreement can go to the driver first and come back to the fleet manager to countersign.
The final PDF is generated with every signature merged in, an audit certificate is attached, all parties get a copy by email, and the document files itself under the right driver — no downloading and re-uploading.
Automatic reminders go out — the first after 3 days, then every 5 days, up to 3 reminders — and you can send a manual reminder anytime. Documents that never get signed expire automatically (30 days by default), so nothing sits open forever.
Yes. A signer can decline with a reason. The document is voided, every other signer is notified, and the decline is recorded in the audit trail — so you have documentation either way.
You can collect a signature with DocuSign — but it doesn’t know what a driver qualification file is. Every signed PDF still has to be downloaded, renamed, and filed by hand, and nothing warns you when a required policy sits unsigned. Here the signature, the filing, the reminders, and the audit trail happen in one motion — inside the same platform that manages your DQFs, MVRs, and PSPs.
E-signatures are part of the Pro plan — $5 per driver per month, or $50 per driver per year. You can start with a 14-day free trial. We do collect a card on file at signup, but you can cancel anytime before you’re billed. See pricing for details.
Stop chasing signatures.
Start collecting them.
Upload your first document, drag your fields, and send it to a driver today. The signed copy and the audit trail will be waiting in their file.
Most companies here run one or two vehicles, so that’s $5 to $10 a month. A single day of a recordkeeping violation is $1,584.
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